Manage Email & Attachments

Tools for Lotus Notes and Microsoft Exchange

Typical needs include the ability to:
Enforce Retention Policies Search Content and Archive Critical Information Recover Storage Space and Reduce HardwareCosts Protect Document Authenticity and Reduce Corporate Liabilities

Osterman research reports during a typical year, a user will send and receive over 23,000 emails and generate a minimum 1.1 gigabytes of email storage. To make matters worse, 24% of these emails will contain attachments.

While electronic communications has become a necessary business practice, it has innate risks that could damage an organization. Failure to properly manage the messages and attachments in your email system can result in increased legal exposure, loss of corporate knowledge, over-consumption of email storage space and regulatory ramifications.

Sherpa Software's email storage management tools were designed to centrally manage, and perform attachment management; thus, protecting corporate assets, archiving business records, reducing administration time/expense and mitigating potential liabilities.

Products For Lotus Notes

Mail Attender

Email Archiving, Retention and Management

Products For Microsoft Exchange

Mail Attender

Mailbox, PST File and Public Folder Management

Archive Attender

Mailbox, PST File and Public Folder Archiving

PST Backup Attender

PST File Backup

Next Steps

Software Highlights
Enforce Retention Policies »	Ongoing attachment management and retention of email is critical due to legal and regulatory requirements. However, proper retention practices are extremely difficult to implement if appropriate data retention tools are not employed. With Sherpa's email storage management products, retention polices can be automatically enforced defining how long information is kept in the email system. Policies can be enforced by multiple criteria with flexible configuration options allowing you to apply policies to specific mail stores, Active Directory Groups and/or users.
Search Content and Archive Critical Information »	Sherpa's e-discovery and storage management tools can efficiently search email and attachment content by multiple criteria (keywords, dates, addresses, file types, etc.) to determine what needs preserved and in which archive location it should be stored. By centralizing data and having methods in place for archiving emails and attachments, organizations can have a record of all important business communications. Be prepared in the event of litigation and manage the lifecycle of specific data.
Recover Storage Space and Reduce Hardware Costs »	Increased email storage not only affects network performance, but it also increases backup and recovery time. By applying management and deletion policies to emails and attachments, server performance is increased and the potential for data loss is greatly reduced. With the help of Sherpa's email storage management tools, you can delete old or unwanted emails/attachments (based on size, age, user, type, etc), single-instance duplicate attachments, compress/zip attachments and compact PST files.
Protect Document Authenticity and Reduce Corporate Liabilities »	The email communications an organization's employees compose, send or forward need to be in-line with corporate compliance policies. With our email management tools, you can enforce management policies that govern how email is used by end-users. Prohibit users from editing/deleting emails with specific content and prevent inappropriate emails from being delivered based on administrator-specified qualifications.

Awards


	Our solutions for Lotus Notes and Microsoft Exchange have received numerous awards and recognitions throughout the IT community. More Awards and Buzz